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  • MANAGER CORPORATE SERVICES - iSASO

    INTERIM SADC AVIATION SAFETY ORGANISATION (SASO)

    JOB VACANCY: MANAGER CORPORATE SERVICES

    Background:

    The aim of SASO, established by SADC Member States through a Charter and organised under the Principle of Subsidiarity, is to promote the safe and efficient use and development of civil aviation within the SADC region. It will accomplish this by assisting SADC Member States in meeting their safety oversight obligations and responsibilities as outlined under the Convention on International Civil Aviation signed in Chicago on 7 December 1944 and its safety-related Annexes and Documents.

    Pending the Charter establishing SASO coming into force, Member States agreed to put into place interim arrangements which led to the establishment of Interim SASO and SASO Secretariat. This was achieved through the signing of the Memorandum of Understanding between the Government of the Kingdom of Eswatini and SADC Secretariat on behalf of Member States.

    To this end Interim SASO Secretariat wishes to recruit a suitably qualified candidate within the SADC Region to fill the following position:

    Position:      Manager: Corporate Services Interim SASO Secretariat                     

    Main purpose of the job:

    To provide technical support in the design, facilitation, and implementation of effective and efficient SASO financial management systems and working capital management for sound decision making, in accordance with SASO financial rules and regulations. In addition, provides effective and efficient human resources management, administrative and logistical support to the organization

    Key result areas - Duties and Responsibilities:

    In the following key result areas, the Manager Corporate Services shall:

    FINANCIAL POLICY, STRATEGY FORMULATION & IMPLEMENTATION

    • Develop financial policy, strategy and regulations for SASO
    • Develop appropriate budgets that support the Secretariat’s work
    • Contribute to the development of the Secretariat’s strategic plan
    • Develop and implement strong internal control systems and accountabilities including credit control & debt collection systems
    • Maintain ledgers, asset register and depreciation schedules

    FINANCIAL REPORTING & BUDGETING

    • Prepare annual budgets and financial reports/statements for presentation to the Executive Director and the CAC for approval
    • Prepare timely financial reports for the ED that communicate the financial performance of the SASO
    • Prepare monthly cost comparison reports for budgetary control and account for the SASO’s expenditure and its disbursement against budget codes and relevant
    • Prepare books of accounts for timely annual audit

    STATUTORY & REGULATORY COMPLIANCE

    • Ensure compliance with all statutory & regulatory guidelines
    • Coordinate internal/external audit activities
    • Address all audit issues that may arise

    HUMAN RESOURCES POLICY, STRATEGY AND SYSTEMS

    • Formulate Human Resources and Development policy and strategy for the SASO
    • Develop and maintain a comprehensive Conditions of Service manual to guide SASO
    • Take measures to ensure that such policies and procedures are adhered to
    • Implement the relevant HR systems for SASO
    • Design and facilitate implementation of payroll system

    HUMAN RESOURCES ADMINISTRATION

    • Handle HR matters relating to recruitment & placement
    • Promote harmonious industrial relations
    • Manage staff welfare
    • Coordinate performance appraisals for staff
    • Liaise with relevant Ministries of the Host State on matters relating to staff immunities and privileges and issuance of resident permits to staff

    ADMINISTRATIVE FUNCTION

    • Provide cost effective and efficient administrative services including procurement of goods and services
    • Establish Service Level Agreements with various service providers
    • Provide the necessary logistical support for the effective running of SASO
    • Ensure the continuous upkeep of the SASO facility
    • Administer the provision of protocol services to visitors and dignitaries
    • Ensure a conducive working environment

    TRAINING

    • Assist in the identification of training needs
    • Coordinate and implement training plans and activities for SASO staff in liaison with Deputy Executive Director: Technical Operations

    ANY OTHER DUTIES

    • Perform any other duties as may be assigned by the Executive Director 

    Job requirements - Qualifications & Experience:

    The Manager Corporate Services shall possess the following qualifications and experience:

    ACADEMIC QUALIFICATIONS

    • Bachelor’s Degree in Finance or equivalent
    • Master’s Degree in Accounting, Finance, Business Administration or Management Sciences

    PROFESSIONAL QUALIFICATIONS

    • Professional qualification in Association of Certified Chartered Accountants or Chartered Institute of Management Accountants is an added advantage
    • Diploma in Human Resources/ Human Capital is an added advantage

    EXPERIENCE

    • 10 years relevant experience, 5 years at managerial level

    ESSENTIAL SKILLS OR KNOWLEDGE REQUIRED TO MEET DEMANDS OF THE JOB

    • Proficiency in computer-based accounting systems and general IT applications
    • Knowledge and application of payroll systems
    • Proven Integrity
    • Excellent communication, report writing and interpersonal skills
    • Self-motivated with the ability to work with minimum supervision

    LENGTH OF TIME TO FULL JOB EFFECTIVENESS

    • 3 months

    Tenure of Appointment:

    • The SADC CAC will appoint, renew or terminate employment service of the Manager Corporate Services of the SASO through recommendation by the relevant structures
    • Notification of extension / termination of the service agreement shall be a period of 6 months before the expiry date;
    • A person appointed as the Manager Corporate Services shall hold office for a period of four (4) years and shall be eligible, upon application for the appointment, for three more periods (three terms of 12 years in total) subject to satisfactory performance.
    • The Service Agreement of a person in the position of Manager Corporate Services would make provision for transition from iSASO to SASO within the contractual period.

    Remuneration:

    The Manager Corporate Services shall receive an all-inclusive package of USD 101,628 – 132,060 per annum, grade D5 of the SASO remuneration structure. The remuneration package is negotiable. 

    Submission of Applications

    Applications must be submitted to:

                The Acting Interim Executive Director

                SADC Aviation Safety Organisation

                P.O. Box 7919,

                Mbabane,

               The Kingdom of Eswatini

    ATTENTION: The Acting Interim Executive Director or apply to info@saso.sadc.int

                           Tel: +268 2404 0660 (office)  / +268 7602 5268  (cell)

    Your application should accompany the following:

    a)      A short covering letter stating the position that you want to be considered for and describe how your qualifications, experience and competencies are relevant to the position;

    b)      A detailed and updated curriculum vitae;

    c)      Certified copies of your degree(s), Diploma(s) and Certificate(s);

    d)      Candidates who applied and are successful must be ready to start working by 7 June 2021

    Should you be shortlisted, you will be required to produce evidence of any educational and professional qualifications supporting your applications on the day of your interview.

    Gender Mainstreaming

    SASO is an equal opportunity employer and particularly encourage applications from female candidates. Candidates should also bear in mind that SASO will consider national representation when implementing this recruitment exercise.

    Closing Date: 14 April 2021

    If you are result oriented, you have passion for the transformation and development of Southern Africa, and possess the competencies to meet the new challenges, submit your application now!!!

    Only applicants who meet the requirements of the SASO Secretariat and are being considered for interview will be contacted. Should you not be contacted by SASO within ninety (90) days after the closing date, you should consider your application to have been unsuccessful.

    For further details on the position that you want to apply for e.g. job profiles, refer to the SADC Website: www.sadc.int.