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  • Procurement of printing and supply of Anticorruption Banners

    NEGOTIATION PROCEDURE REQUEST FOR BIDS (RFB)

    Reference Number: : SADC/ORGAN/Banners/2021

    RFB Title: Procurement of printing and supply of Anticorruption Banners Contract Title: Procurement of Printing and Supply of Anticorruption Banners

    1.  SADC Secretariat is inviting companies to submit a bids for the Supply of the following items

    Requirement:            Supply of Anticorruption Campaign Banners

    Quantity

    Description

    2

    Wall banner 3m x 2m frame, durable and heavy duty hardware that is designed for frequent use at trade show, collapsible banner, strong material preferred to hold the printed surface, Easy to set up and disassemble Carrying bag for easier storage and transportation, strong light weight frame, Perfect for indoor or outdoor events. 3m x 2m frame to be joined to together to make 3m x 6m frame. Front printing surface of 3m x 6m cloth detachable from frame carrying SADC logos and Member States information and graphics, designing of the banner to be included in CMYK.

    This is our minimum Technical Specification, The Artwork /design in the

    form of an electronic version of the ERMS Sensitization Banners should be made available only to Technically Compliant prospective bidders.

    Non adherence to the above specifications will lead to bid disqualification

    2.  You should send only one quotation for this requirement alternative bid will not be accepted.

    3. Your quotation should be addressed to this email: Procurement Unit

    4. Quotations should be sent to: banners@sadc.int only bids submitted to this email will be considered.

    Cc : tlengoasa@sadc.int; imusopole@sadc.int; lmpho@sadc.int; tenders@sadc.int

    5.  The deadline for submission of your quotation to the email addresses indicated in Paragraph 4 above is: 14th July 2021; 15:00hrs , bids submitted late will be rejected.


    6.  Your quotation should be submitted as per the following instructions, and in accordance with the Terms and Conditions of the Standard Purchase Order for SADC which is available on request.

    (i)  PRICES: The prices should be convertible to the local Pula currency (Include exchange rate to Pula if using foreign currency), including all duties attached to the sale of the goods (such as VAT, customs duties, etc) and transport to the final destination.

    (ii)  EVALUATION AND AWARD OF PURCHASE ORDER: Quotes determined to be administrative (see Paragraph 1,2,3,4 and 5 and technically compliant to the requirements will be evaluated by comparison of their prices. The award will be made to the bidder offering an administratively and technically compliant quotation at the lowest total price.

    The bidders should submit certificate of incorporation , Trading licence, PPADB , and Tax clearance or VAT certificates. Sworn in statement is required from bidders who do not have PPADB certificate.

    (iv) VALIDITY OF THE OFFER: Your quotations should be valid  for  a period of 60 days from the date of deadline for submission of quotation indicated in Paragraph 5 above.

    5.  The printed documents are expected to be delivered within 2weeks from the signature of the Purchase Order.

    Deadline for clarifications is 2nd July 2021 and responses will be provided on the 9th July 2021.

    6.  Minimum of three references from the clients where similar goods has been supplied are required.

    7.  Delivery period should be clearly stated on the bid/quotation.

    Minimum Technical Specifications

    Quantity

    Description

    2

    Wall banner 3m x 2m frame, durable and heavy duty hardware that is designed for frequent use at trade show, collapsible banner, strong material preferred to hold the printed surface, Easy to set up and disassemble Carrying bag for easier storage and transportation, strong light weight frame, Perfect for indoor or outdoor events. 3m x 2m frame to be joined to together to make 3m x 6m frame. Front printing surface of 3m x 6m cloth detachable from frame carrying SADC logos and Member States information and graphics, designing of the banner to be included in CMYK.

    This is our minimum Technical Specification, The Artwork /design in the form of an electronic version of the ERMS Sensitization Banners should be made available only to Technically

    Compliant prospective bidders.

    Bidders are required to quote for all items failure to quote for all items will lead to disqualification.

    Finacial proposal Template

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    The Procuring Entity shall grant a margin of preference in the evaluation of bids from companies from the SADC Region when compared to bids from elsewhere.

    The margin of Prefence shall be calculated as a Maximum fifteen percent (15%) discount to the evaluated total price.

    In case of a Consortium, the quality for the Regional and the companies providing at least 50% of the goods offered must be from the Region.

    The final Selection for the for the provision of Banners will be based on the lowest quoted price. This selection will be from those who would have passed the Technical Stage.

    Head of Procurement

    ………………………………
    Mrs. Veronica Chingalawa