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  • Production of five videos and an image library of TFCAs in Southern Africa

     Reference number:              83385693

    Processing no.:                  2017.3500.0-028.00

    Project name:                     Climate Resilience and Natural Resource Management

    Project title:                        Production of five videos and an image library of TFCAs in Southern Africa

    Country:                             Botswana

    Dear Sir/Madam,

    The German International Cooperation (GIZ) supports the Food, Agriculture and Natural Resources (FANR) Directorate of the Southern African Development Community (SADC) in the implementation of SADC protocols as well as development and implementation of strategies and programmes for biodiversity and natural resource management through the SADC/GIZ Project Climate Resilience and Management of Natural Resources in the SADC Region (C-NRM).

    The C-NRM Programme strengthens the strategic planning framework for integrating climate change into transboundary natural resource management, supports the dissemination of knowledge on climate-smart agriculture and climate-sensitive natural resource management, promotes the recovery of the tourism sector in TFCAs from COVID-19 effects and implements models of adaptation and mitigation with rural communities in selected TFCAs.

    In 2020, the 20th anniversary of the TFCA concept in SADC was celebrated, as it marked exactly 20 years since former Presidents Festus Mogae of Botswana and Thabo Mbeki of South Africa officially launched the first SADC TFCA - the Kgalagadi Transfrontier Park (KTP). Since then, 18 cross-border areas have been listed as SADC TFCAs, out of which 12 have signed Memorandums of Understanding (MoUs) or Treaties.

    It is against this backdrop, that the SADC/GIZ C-NRM project is looking for a SADC-based service provider that will produce five 4K resolution 3-5 minute long videos and an image library, for the information and sensitization of the national, regional, and international public and policy environment about concept and achievements.

    For more detailed information please refer to the attached Terms of Reference (ToR, Annex 1).

    Submission deadline

    Should you be interested in implementing the tasks according the Terms of Reference (Annex 1), please submit bids at GIZ Botswana office by 26 July 2021, 16:00 hrs. Please note that tender bids not received at the stipulated time, date, place and submitted by email will not be accepted. Kindly send your tender bids by courier, Post Office or hand deliver to:

    Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

    GIZ Office Gaborone
    1st Floor, South Wing, Morula House

    Plot 54358, New CBD

    Private Bag X12, Village

    Gaborone, Botswana

    Technical offer

    The following items have to be submitted with the technical proposal drawn up in English language:

    1. Technical proposal stating why you consider your service suitable for the assignment and a brief methodology on the approach as well as a detailed work plan
    2. Company profile
    3. CVs of proposed technical personnel proposed for this project highlighting qualifications and experiences
    4. References / examples of previous work of three projects where similar products were developed and a show reel.

    Interested bidders are requested to submit technical offer based on the criteria of the assessment grid (Annex 2). The technical offer should not exceed four pages, including interpretation of the assignment, work plan and proposed methodology/strategy. The technical offer will be assessed based on the technical proposal and the provided company profile, examples of similar work undertaken previously and team

    Price offer

    The price offer must be submitted in accordance with the attached format for the price offer (Annex 3) and General Terms and Conditions of contract (Annex 4).  Personnel costs should be shown per expert assigned for the measure.  Travel costs and all other costs have to be shown separately.  All communication related costs, stationery and printing costs for reports have to be included in the calculation.  Please submit your offer in the currency of your country; during the financial evaluation the amounts will be converted using the exchange rate of the day from the converter Infor Euro: http://ec.europa.eu/budget/contracts_grants/info_contracts/inforeuro/inforeuro_en.cfm

    Alternative offers

    No alternative offers are permitted.

    Labelling of offer

    Your bid, comprising the technical offer and the price offer, must be clearly marked as such and submitted in a package containing two envelopes. The price offer must always be separate from the technical offer and placed in a separate envelope. Kindly send one original and three copies of technical and one financial proposal.

    The envelope containing the price offer using the financial offer form (Annex 3) with the bidder’s name on the right corner must be sealed and be labelled as follows:

    Price offer for:

    Production of five videos and an image library of TFCAs in Southern Africa

    Reference number: 83385693
    – to be opened by GIZ procurement unit only –

    The envelope containing the technical offer with the bidder’s name on the right corner must be sealed and be labelled as follows:

    Technical offer for:

    Production of five videos and an image library of TFCAs in Southern Africa

    Reference number 83385693
    – to be opened by GIZ evaluation team & Procurement Unit –

    The outer package with the bidder’s company name on the right corner must be labelled as:

    Bidding documents for:

    Production of five videos and an image library of TFCAs in Southern Africa

    Reference number 83385693

    – to be opened by GIZ Office and Project officer –

    and be addressed to:

    Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

    GIZ Office Gaborone
    1st Floor, South Wing, Morula House

    Plot 54358, New CBD

    Gaborone

    Botswana

    Procedural questions

    Please address any commercial, technical and procedural questions at an early stage. Questions will be answered if they are received at the latest five working days before the closing of the tender. Questions have to be raised in writing, by email only to:

    Ms Dimpho Keitseng
    GIZ Botswana, Procurement Office
    fax
    +267-3959750 or
    email:
    dimpho.keitseng@giz.de

    Non-compliance may result in your bid not being considered.

    Evaluation of Offer

    After the final technical evaluation, technical offers scored 500 points and above only their financial bids will be opened and evaluated. Technical offers below 500 points will be considered as technically not acceptable. The weightings are as below for Technical (T) and Financial (F);

    T: 70%, the price offer and F: 30%. The following formula will be used:

    The contract will be awarded to the bidder with the highest score (Technical plus Financial weighing), and in case of achieving the same score, a priority is given to the bidder who submitted their bid earlier. Contractual negotiations are generally commenced with the bidder achieving the highest score. Should these negotiations not be successful, the second highest scorer on the list shall be invited to commence negotiations.

    Date of decision to award contract

    For procedural reasons, no information on the status of the evaluation will be given pending the decision on contract award. We would therefore ask you to refrain from making enquiries about this. Only the winning bidder will be informed.

    Acceptance period and Commencement of work

    Please note that you are bound by your bid for 90 days.

    GIZ reserves the right to accept, reject and/or cancel any or part of the bid.

    GIZ also reserves the right to cancel the bid entirely.

    Yours truly,

    Annexes

    1. Terms of Reference
    2. Technical Assessment Grid
    3. Budget allocation form (for financial proposal)
    4. GIZ General Terms and Conditions of contract