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  • Development of a Project Brochure: “Strengthening Monitoring, Evaluation and Reporting Systems for Orphans, Vulnerable Children and Youth in SADC”
  • Development of a Project Brochure: “Strengthening Monitoring, Evaluation and Reporting Systems for Orphans, Vulnerable Children and Youth in SADC”


    Reference Number: SADC/SHD&SP/BROCHURE/2016

    Request for Services Tile: DEVELOPMENT OF A PROJECT BROCHURE

    Lot Number: 1

    1. The SADC Secretariat is inviting to submit your Technical and Financial proposal for the following services “Development of a Project Brochure: “Strengthening Monitoring, Evaluation and Reporting Systems for Orphans, Vulnerable Children and Youth in SADC” 

    The Terms of Reference defining the minimum technical requirements for these services are attached as Annex 1 to this RFCS.

    2. The maximum budget for this Purchase Order is US $10,000. Proposals exceeding this budget will not be accepted.

    3. Your proposal must be presented as per Standard Proposal Forms attached as Annex 2 to this RFCS in English language and be accompanied by copies of all the indicated supporting documents. If the supporting documents are not in English, these shall be accompanied by a certified translation into English.

    4. Your proposal should be addressed and submitted to:

    The Head of Procurement
    SADC Secretariat
    P/Bag 0095
    Telephone: 3951863
    Fax: 3972848

    and be dropped at the reception of the above address.

    5. The deadline for submission of your proposal, to the addressed indicated in Paragraph 4 is: 25th November 2016

    6. Proposal submitted by Fax or E-mail are not acceptable.

    7. The Technical Proposal will be evaluated against the following criteria.

    Criteria Maximum points allocated
    Organization and Methodology 50 points
    Qualification of Experts 50 points
    Total 100 points

    The number of points to be given under each evaluation sub criteria for qualifications of Experts are:

    Sub criteria Percentage from total number of points allocated to the criteria
    (i) General qualifications 30%
    (ii) Adequacy for the project 50%
    (iii) Experience in region 20%
    Total 100 %

    8. Your proposal should be submitted as per the following instructions, and in accordance with the Terms and Conditions

    (i) PRICES: The financial proposal shall be inclusive of all expenses deemed necessary by the Contractor for the performance of the Contract and must any of the following taxes in Procuring Entity country: value added tax and social charges or/and income taxes on non resident Personnel’s fees and benefits.

    (ii) EVALUATION AND AWARD OF PURCHASE ORDER: Proposals determined to be administrative and technical compliant to the requirement will be evaluated by comparison of their prices. A proposal is considered compliant to the requirements if: fulfils the formal requirements (see Paragraphs 2,3,4,5 and 6 above), has received minimum 80 points for the technical proposal, and the financial proposal does not exceed the maximum available budget for the Purchase Order. The award will be made to the bidder offering the lowest total price among the administrative and technical compliant proposals.

    (iii) VALIDITY OF THE PROPOSAL: Your proposal should be valid for a period of 90 days from the date for deadline for submission indicated in Paragraph 4 above.

    9. The assignment is expected to commence at least 1 week from the signature of the Contract/Purchase Order.

    10. Additional request for information and clarifications can be request, no later than 5 working days prior to deadline indicated in the paragraph 5 above, from:

    Procuring entity: SADC Secretariat
    Contact person: Mr Gift Mike Gwaza
    Telephone: 3951863
    Fax: 3972848
    E-mail: ggwaza@sadc.int copy to mitik@sadc.int
    Office number; DGP 24, SADC HQRS

    ANNEXES (in attached document):

    ANNEX 1: Terms of Reference
    ANNEX 2: Proposal Form
    ANNEX 3: Standard Purchase Order/ Terms and Conditions


    Name: Gift Mike Gwaza MCIPS
    Title: Acting Head - Procurement Unit