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  • Request for Expressions of Interest - Request for Services

    Request for Expression of Interest

    Request for Services


    Reference Number 


    1. The SADC Secretariat is inviting Individual Consultants to submit their CV and Financial Proposal to undertake the assignment of finalising the report on assessment of cost barriers to access to higher education and student mobility in the SADC Region.

    The Terms of Reference defining the minimum technical requirements for these services are attached as Annex 1 to this Request for Expression of Interest.

    2. Only Individual Consultants are eligible for this assignment provided that they fulfil the following eligibility criteria:

    a) they are not bankrupt or wound up, are having their affairs administered by the courts, have entered into arrangements with creditors, have suspended business activities, are being subject of proceedings concerning those matters, or are being in any similar situations arising from a similar procedures provided for in the national legislation or regulations of the SADC member states;
    b) they have not been convicted of offences concerning their professional conduct by a judgment which haves the force of res judicata; (i.e. against which no appeal is possible);
    c) they have not been declared guilty of grave professional misconduct proven by any means which SADC Secretariat can justify;
    d) they have fulfilled obligations related to the payments of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those countries where the contract is to be performed;
    e) they have not been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the SADC Secretariat' financial interests; or
    f) they are not being currently subject to an administrative penalty.

    3. The maximum budget for this contract is US $ 15,000. Proposals exceeding this budget will not be accepted.

    4. Your Expression of Interest must be presented as per Standard Expression of Interest Forms attached as Annex 2 to this REOI in English language and be accompanied by copies of all the indicated supporting documents. If the supporting documents are not in English, these shall be accompanied by a certified translation into English.

    5. Your proposal should be addressed and submitted to:

    Mr. Snowden Mmadi
    Secretary to the Tender Committee
    SADC Secretariat
    CBD Plot 54385.
    Room DGP11
    Phone: +2673951863 Extension 1919
    Fax: +2673972848 or +2673181070
    Email: smmadi@sadc.int

    6. The deadline for submission of your proposal, to the addressed indicated in Paragraph 4 is: 8 March 2013, at 14:30 hours

    7. Proposal submitted by Fax or E-mail are not acceptable.

    8. Your submission will be evaluated against the following criteria.

    Category Points
    Understanding                  20                
    Experience 10
    Methodology 40
    Qualifications 10
    Budget 20
    Total 100

    9. Your proposal should be submitted as per the following instructions, and in accordance with the Terms and Conditions of the Standard Contract attached as Annex 3 to this REOI:

    (i) PRICES: The financial proposal shall be inclusive of all expenses deemed necessary by the Individual Consultant for the performance of the contract and must include any of the following taxes in Purchaser country: value added tax and social charges or/and income taxes on fees and benefits.

    (ii) EVALUATION AND AWARD OF THE CONTRACT: Expressions of Interest determined to be formal and technical compliant to the requirement will be evaluated by comparison of their prices. An Expression of Interest is considered compliant to the requirements if: fulfils the formal requirements (see Paragraphs 2,3,4,5,6 and 7 above), has received minimum 80 points at the technical evaluation, and the financial proposal does not exceed the maximum available budget for the contract. The award will be made to the applicant who obtained the highest technical score and submitted administrative and technical compliant Expression of Interest.

    (iii) VALIDITY OF THE EXPRESSION OF INTEREST: Your Expression of Interest should be valid for a period of 90 days from the date for deadline for submission indicated in Paragraph 4 above.

    9. The assignment is expected to commence within four (4) weeks from the signature of the contract.

    10. Additional request for information and clarifications can be request, no later than 5 working days prior to deadline indicated in the paragraph 5 above, from:

    Procuring entity: The SADC Secretariat
    Contact person: Lomthandazo Mavimbela
    Telephone: 2673951863
    Fax: +2673972848 or +2673181070
    E-mail: lmavimbela@sadc.int


    ANNEX 1: Terms of Reference
    ANNEX 2: Expression of Interest Forms
    ANNEX 3: Standard Contract for Individual Consultants