Supply, Delivery & Installation of Office Furniture, Kitchen Facilities, Computer Equipment, Software, Printers, Projectors, Screens, Laptops, Accessories and Utensils

NEGOTIATED PROCEDURE

REQUEST FOR BIDS (RFB)

Reference Number: SADC/TTTP/01/2019 - READVERTISEMENT

Request for Bids Title: Supply, Delivery & Installation of Office Furniture, Kitchen Facilities, Computer Equipment, Software, Printers, Projectors, Screens, Laptops, Accessories and Utensils.

Number of Lots: 9

SADC Secretariat is inviting your company to submit a bids for Supply, Delivery & Installation of Office Furniture, Kitchen Facilities, Computer Equipment, Software, Printers, Projectors, Screens, Laptops, Accessories and Utensils

1. You can only send one bid for Each Lot. However, Bidders are being requested to quote for ALL items under each Lot (s) to be considered responsive.

LOT 2: Office Server & Accessories

Item No	Description	Quantity
1	Dell Latitude 7390	1
2	Dell Executive Wireless Keyboard and Mouse	1
3	Dell XPS 13 9360	5
4	Microsoft Wireless Desktop Keyboard and Mouse	5
5	Dell 23" Full HD (1920 X 1080) DP VGA monitor	6

LOT 2: Office Server & Accessories

Item No	Description	Quantity
1	Dell PowerEdge T130 Tower Server, incl 3 year warranty	1
2	Synology RS816 NAS, incl 3 year warranty	1
3	25U Server Rack 800 x 600	1
4	WatchGuard XTM 5 series Wi-Fi router, access point and firewall	1
5	300Mbps Wireless N Micro USB Adapter	6

LOT 3: Projectors

Item No	Description	Quantity
1	Dell 1650 DLP Projector	4

LOT 4: Printers

Item No	Description	Quantity
1	HP LaserJet Pro 500 Colour M570dw 4in1 - Print, Copy, Scan, Fax	1
2	HP Colour LaserJet 500-sheet Paper and Heavy Media Tray	1
3	HP Colour LaserJet CP5225DN	1

LOT 5: Transport Cases

Item No	Description	Quantity
1	Laptop carry case with 4 wheels	1
2	Laptop carry case with 2 wheels	5
3	Aluminum/ Hard Plastic Cases with Wheels	4

LOT 6: Software

Item No	Description	Quantity
1	MS Office 365 Business Premium	6
2	MS Visio	5
3	MS Project Online Professional	2
4	MS Project Online Essentials	3
5	ESET Secure Business Anti-Virus	6
6	Malware Bytes Anti-Malware	6
7	VEEAM Backup and Replication	1

LOT 7: Office Furniture

Item No	Description	Quantity
1	Executive Desk	4
2	Middle Mgt Desk	4
3	Reception Desk	1
4	Orderly Desk	1
5	Executive Chair	4
6	Middle Mgt Chair	4
7	Reception Chair	1
8	Orderly Chair	1
9	Visitors Chair	12
10	Conference Room Chair	20
11	Conference Room Table	1
12	Carpet Protectors	10
13	Working Table	2

LOT 8: Kitchen Facilities

Item No	Description	Quantity
1	Electric Fridge/Freezer	1
2	Electric Microwave	1
3	Electric Kettle	1
4	Vacuum Cleaner	1

LOT 9: Utensils and Other Miscellaneous Items

Item No	Description	Quantity
1	Cups & saucers set of 24	1
2	Milk jugs set of 2	1
3	Sugar bowls set of 2	1
4	Glasses set of 24	1
5	Small plates set of 24	1
6	Tea spoons set of 24	1
7	Small cake forks set of 24	1
8	Large serving trays set of 2	1
9	Small serving trays set of 2	1
10	Set of containers for coffee, sugar, tea & rooibos tea;	1
11	Sets of 12 forks, knives and table spoons;	1
12	Set of 12 large plates	1
13	Set of 3 serving bowls	1
14	Packet of Dishcloths for washing dishes;	1
15	Packet of Cleaning cloths for general cleaning purposes;	1
16	Set of Hand Brush & Scoop;	1
17	Broom;	1
18	Set of Mop & Bucket	1

2. Detailed specifications of the required items are available as Annex1 in the following link : http://www.sadc.int/procurement /opportunities

3. Your quotation should be submitted in a sealed envelope, and addressed to; “Supply, Delivery & Installation of Office Furniture, Kitchen Facilities, Computer Equipment, Software, Printers, Projectors, Screens, Laptops, Accessories and Utensils”

Head – Procurement unit

SADC Secretariat

Plot 54385 CBD

Gaborone

moreover, be dropped in the Tender Box situated at the reception of the above address.

Each Bid must be registered in the Bid depositing Register that is located at the Reception.

4. The deadline for submission of your quotation, to the address indicated in Paragraph 3 is: 27th January 2020, 1600Hours

Late Bids will be rejected.

Bids will be opened immediately after closing.

5. Bids by Fax or E-mail are not acceptable.

6. Your bids should be submitted as per the following instructions;

(i) PRICES: The prices should be quoted in the local currency, including all duties attached to the sale of the goods (such as VAT, customs duties, etc.) and transport to the final destination, which is SADC Secretariat Headquarters, Gaborone, Botswana.

(ii) SUBMISSION OF MANDATORY DOCUMENTS: Bids should be accompanied by the following documents: valid copies of Certificate of Incorporation, Trading Licence, Tax Clearance, PPADB Certificate, Banking Details and VAT certificates.

(iii) EVALUATION AND AWARD OF PURCHASE ORDER: Bids determined to be administrative (see Paragraph 2,3,4,5 and 6) and technically compliant to the requirements will be evaluated by comparison of their prices per lot (defined as above). The award will be made to the bidder offering an administratively and technically compliant quotation at the lowest total price for each lot separately.

(iv) VALIDITY OF THE OFFER: Your bids should be valid for a period of 90 days from the date of deadline for submission of bids indicated in Paragraph 4 above.

7.The goods are expected to be delivered at the address indicated below within a maximum period of 7 days from the signature of the Purchase Order. Specific delivery period must be indicated for each lot and this is very critical. 

8. Additional information and clarifications can be requested in writing, no later than 3 working days prior to deadline indicated in the paragraph 4 above, from:      

Procuring entity: SADC Secretariat

Contact person: Isaac Moatshe

Fax: +267 3972848

E-mail:  imoatshe@sadc.int; tlengoasa@sadc.int;

ANNEXES:

ANNEX 1: Technical Specifications

Sincerely,

___________________________

Name: Isaac Moatshe

For/Head of Procurement

Date: 13th January 2020