NEGOTIATED PROCEDURE
REQUEST FOR BIDS (RFB)
Reference Number: SADC/HR&ADMIN/UNIFORM/11/2019
Request for Bids Title: PROCUREMENT OF STAFF UNIFORM
Number of Lots: 2
SADC Secretariat is inviting your company to submit a bids for Procurement of Staff Uniform
1. You can only send one bid for Each Lot. However, Bidders are being requested to quote for ALL items under each Lot (s) to be considered responsive. The requirements are as detailed below;
LOT 1: UNIFORM FOR RECEPTIONISTS, DRIVERS, MALE & FEMALE OFFICE ORDERLIES
A) UNIFORM FOR FEMALE OFFICE ORDERLIES
| QUANTITY | ITEM/GOODS | DESCRIPTION OF THE ITEM/GOODS |
|---|---|---|
| 6 | Skirt | Refer to specifications at Annex 1 |
| 6 | Skirt | Refer to specifications at Annex 1 |
| 6 | Skirt | Refer to specifications at Annex 1 |
| 6 | Blouse | Refer to specifications at Annex 1 |
| 6 | Blouse | Refer to specifications at Annex 1 |
| 6 | Top Tank | Refer to specifications at Annex 1 |
| 6 | Top | Refer to specifications at Annex 1 |
| 6 | Top | Refer to specifications at Annex 1 |
| 6 | Poloneck | Refer to specifications at Annex 1 |
| 6 | Poloneck | Refer to specifications at Annex 1 |
| 6 | Jacket | Refer to specifications at Annex 1 |
| 6 | Jacket | Refer to specifications at Annex 1 |
| 6 | Dress | Refer to specifications at Annex 1 |
| 6 | Jersey | Refer to specifications at Annex 1 |
| 6 | Shoes | Refer to specifications at Annex 1 |
| 6 | Shoes | Refer to specifications at Annex 1 |
| 6 | Coat | Refer to specifications at Annex 1 |
| 6 | Pentihose | Refer to specifications at Annex 1 |
B) UNIFORM DRIVERS
| QUANTITY | ITEM/GOODS | DESCRIPTION OF THE ITEM/GOODS |
|---|---|---|
| 5 | Suit | Refer to specifications at Annex 1 |
| 5 | Suit | Refer to specifications at Annex 1 |
| 10 | Safari Suit | Refer to specifications at Annex 1 |
| 15 | Shirt | Refer to specifications at Annex 1 |
| 10 | Shirt | Refer to specifications at Annex 1 |
| 10 | Jersey | Refer to specifications at Annex 1 |
| 10 | Ties | Refer to specifications at Annex 1 |
| 10 | Shoes | Refer to specifications at Annex 1 |
| 25 | Socks | Refer to specifications at Annex 1 |
C) MALE OFFICE ORDERLY
| QUANTITY | ITEM/GOODS | DESCRIPTION OF THE ITEM/GOODS |
|---|---|---|
| 2 | Suit | Refer to specifications at Annex 1 |
| 3 | Shirt | Refer to specifications at Annex 1 |
| 2 | Shirt | Refer to specifications at Annex 1 |
| 2 | Trouser | Refer to specifications at Annex 1 |
| 1 | Jersey | Refer to specifications at Annex 1 |
| 3 | Ties | Refer to specifications at Annex 1 |
| 2 | Shoes | Refer to specifications at Annex 1 |
| 3 | Socks | Refer to specifications at Annex 1 |
D) UNIFORM FOR RECEPTIONISTS
| QUANTITY | ITEM/GOODS | DESCRIPTION OF ITEM/GOODS |
|---|---|---|
| 2 | Skirt | Refer to specifications at Annex 1 |
| 2 | Skirt | Refer to specifications at Annex 1 |
| 2 | Skirt | Refer to specifications at Annex 1 |
| 2 | Blouse | Refer to specifications at Annex 1 |
| 2 | Blouse | Refer to specifications at Annex 1 |
| 2 | Blouse | Refer to specifications at Annex 1 |
| 2 | Trouser | Refer to specifications at Annex 1 |
| 2 | Jacket | Refer to specifications at Annex 1 |
| 2 | Dress | Refer to specifications at Annex 1 |
| 2 | Jersey | Refer to specifications at Annex 1 |
| 2 | Shoes | Refer to specifications at Annex 1 |
| 2 | Shoes | Refer to specifications at Annex 1 |
| 2 | Neck scarf | Refer to specifications at Annex 1 |
| 2 | Vests | Refer to specifications at Annex 1 |
| 2 | Pentihose | Refer to specifications at Annex 1 |
LOT 2: PROTECTIVE CLOTHING FOR THE ES DOMESTIC ASSISTANTS
| QUANTITY | ITEM/GOODS | DESCRIPTION OF THE ITEM/GOODS |
|---|---|---|
| 2 | Ladies Overall | Refer to specifications at Annex 1 |
| 1 | Chef Jacket | Refer to specifications at Annex 1 |
| 1 | Chef Trouser | Refer to specifications at Annex 1 |
| 1 | Suit | Refer to specifications at Annex 1 |
| 1 | Shoes | Refer to specifications at Annex 1 |
| 4 | Socks | Refer to specifications at Annex 1 |
| 1 | Kitchen cap | Refer to specifications at Annex 1 |
| 2 | Apron | Refer to specifications at Annex 1 |
2. Detailed specifications of the required items are available as Annex1 in the following link : http://www.sadc.int/procurement /opportunities
3. Your quotation should be submitted in a sealed envelope, and addressed to; “PROCUREMENT OF UNIFORM AND PROTECTIVE CLOTHING”
Head – Procurement unit
SADC Secretariat
Plot 54385 CBD
Gaborone
moreover, be dropped in the Tender Box situated at the reception of the above address.
Each Bid must be registered in the Bid depositing Register that is located at the Reception.
4. The deadline for submission of your quotation, to the address indicated in Paragraph 3 is: Friday 29th November 2019, 1600Hours
Late Bids will be rejected.
Bids will be opened immediately after closing.
5. Bids by Fax or E-mail are not acceptable.
6. Your bids should be submitted as per the following instructions;
(i) PRICES: The prices should be quoted in the local currency, including all duties attached to the sale of the goods (such as VAT, customs duties, etc.) and transport to the final destination, which is SADC Secretariat Headquarters, Gaborone, Botswana.
(ii) SUBMISSION OF MANDATORY DOCUMENTS: Bids should be accompanied by the following documents: valid copies of Certificate of Incorporation, Trading Licence, Tax Clearance, PPADB Certificate, Banking Details and VAT certificates.
(iii) EVALUATION AND AWARD OF PURCHASE ORDER: Bids determined to be administrative (see Paragraph 2,3,4,5 and 6) and technically compliant to the requirements will be evaluated by comparison of their prices per lot (defined as above). The award will be made to the bidder offering an administratively and technically compliant quotation at the lowest total price for each lot separately.
(iv) VALIDITY OF THE OFFER: Your bids should be valid for a period of 90 days from the date of deadline for submission of bids indicated in Paragraph 4 above.
7. The goods are expected to be delivered at the address indicated below within a maximum period of 7 daysfrom the signature of the Purchase Order. Specific delivery period must be indicated for each lot and this is very critical.
8. Additional information and clarifications can be requested in writing, not later than a day prior to deadline indicated in the paragraph 4 above, from:
Procuring entity: SADC Secretariat
Contact person: Isaac Moatshe
Telephone: +267 3951863
Fax: +267 3972848
E-mail: imoatshe@sadc.int; tlengoasa@sadc.int;
ANNEXES:
ANNEX 1: Technical Specifications
Sincerely,
___________________________
Name: Isaac Moatshe
For/Head of Procurement
Date: 22nd November 2019
