SPECIFIC PROCUREMENT NOTICE
INVITATION TO BID
Reference Number: SADC 3/5/4/27
Procurement entity: Southern African Development Community (SADC) Secretariat
Number and titles of lots: 9 (Nine) Lots
Location: SADC Secretariat, Western Commercial Road (near Lobatse and Siboni Roads), CBD Plot 54385, Private Bag 0095, Gaborone, BOTSWANA.
1. This Invitation to Bid follows the General Procurement Notice that appeared on SADC Secretariat website May 2021.
2. The SADC Secretariat herewith invites companies/firms to submit Bids to for the following contract: Supply of Laptops, Tablets, ICT Equipment, Laptop Docking Stations and Other Accessories
More details on the scope of the contract(s) provided in the Bidding Documents which can be downloaded, free of charge, from the following website: www.sadc.int
The procurement method used for this contract is Open Bidding as defined in the SADC Secretariat Guidelines for Procurement and Grants, edition August 2021available at the following website: www.sadc.int
3. The Invitation to Bid is open to all companies/firms which satisfy the eligibility and qualification requirements stated in the Bidding Documents
4. The date and time of submission of the Bids at the address indicated in the Bidding Documents is 25th July 2022 at or before 10:00 hours local Botswana time. Proposals received after this time and date, or submitted otherwise than indicated in the Bidding Documents shall not be considered and shall be returned unopened.
All notifications concerning this procurement process, including: modification of the Bidding Documents, results of the evaluation or cancellation notices, will be published on the following website www.sadc.int and will also be communicated directly to the bidders.
5. Interested companies/firms may seek clarification or/and additional information concerning this contract, only in writing and by latest 4th July 2022 by 16:30 hours local Botswana time, from the following contact points
Attention: Mr. Purpose Chifani
Address: SADC Secretariat
Plot No. 54385, New CBD
Private Bag 0095
City: Gaborone
Country: Botswana
Telephone: +267 395 1863
Electronic mail address: pchifani@sadc.int and copy: tchabwera@sadc.int, tenders@sadc.int, amuradza@sadc.int, anguni@sadc.int, ekombe@sadc.int
Responses to requests for clarifications will be posted on the SADC website by 14th July 2022.
6. Description of the assignment: Supply of Laptops, Tablets, ICT Equipment, Laptop Docking Stations and Other Accessories as follows: -
| Lot Number | Description | Quantity |
|---|---|---|
| 1 | Laptops plus Monitor, Docking Station, Keyboard and Accessories (ICT – User Laptops) | 149 |
| 2 | Laptops (ICT – Professional) | 10 |
| 3 | Laptop bags | 149 |
| 4 | Tablets | 40 |
| 5 | Heavy Duty Printer | 5 |
| 6 | Universal Docking Station | 48 |
| 7 | Container box for currying Tablets | 2 |
| 8 | Table Stand | 40 |
| 9 | Computers Accessories | |
| 9a | Laptop charger | 10 |
| 9b | Mouse | 50 |
| 9c | Keyboard | 20 |
| 9d | USB Flash | 30 |
| 9e | Hard drive | |
| 9f | Server hard drive |
Sincerely;
Purpose Chifani
Ag. Senior Officer – Procurement
24th June, 2022
