REQUEST FOR EXPRESSIONS OF INTEREST
JOB TITLE: PROCUREMENT EXPERT
PROJECT: MACROECONOMIC STABILITY AND FINANCIAL INTEGRATION PROJECT IN SOUTHERN AFRICA DEVELOPMENT COMMUNITY
1. The Southern African Development Community (SADC) Secretariat has received financing from the African Development Bank toward the cost of the Macroeconomic Convergence and Financial Integration Project and intends to apply part of the agreed amount for this grant to payments under the contract for a Procurement Expert.
2. As part of implementation of the Project, SADC Secretariat is recruiting a Procurement Expert. SADC Secretariat hereby invites Individual Consultants to indicate their interest in the following Assignment: Procurement Expert.
3. Objective of the assignment:
The Procurement Expert shall be responsible for the coordination of all procurements under the Project. He/She shall advise and assist the Project Coordinator on all procurement issues in connection with the implementation of the SADC-AfDB Project on Macroeconomic Stability and Financial Integration in Southern Africa Development Community within the Directorate of Finance, Investment and Customs (FIC).
4. Scope of Works
The Procurement Expert will carry out the following specific tasks without them being
exhaustive:
- Develop a comprehensive list of all acquisitions of goods and services provided on the financing of the Project for all components;
- Follow up with recipients of technical services for the acquisition of the unit or Project coordination, preparation and finalization of terms of reference (TOR) for the procurement of consultancy service, and technical specifications for goods and works;
- Complete records of tender and requests for proposals (based on the models provided by the AfDB) to be subjected to no objection from the Bank and ensure their transmission / sale as appropriate;
- Proceed with the launch of tenders (if applicable to the call for expressions of interest or screening), in the manner agreed in the grant agreement;
- Ensure proper management of calls for tender;
- Supervise and monitor the evaluation of bids and proposals received;
- Prepare contracts, after obtaining no-objection if it is required, and ensure their signatures by persons qualified to do so;
- Design, implement a database of providers and ensure the update, and develop management statistics that will allow donors to measure the level of project performance in terms of procurement;
- Plan, prepare and coordinate the timing of acquisition of consulting services and goods and works;
- Prepare reports of activities prescribed by the manual of procedures for acquisition, but also any other reports related to the procurement that the lessor may seek in connection with the performance of the Project;
- Develop and maintain the procurement plan on a model consistent with AfDB procedures, including the provisional estimate, in Protocol of Agreement signed between AfDB and SADC;
- Develop records of tenders for works, supplies and requests for proposals for consultancy services as provided in the grant agreement;
- Prepare, implement and update general reviews and advice specific procurement, expressions of interest for consultancy services, works and supplies;
- Implement activities in accordance with the approved Procurement Plan;
- Participate in committees receiving supplies, works and services, and to ensure that these goods and services received comply with contract specifications;
- Monitor the implementation of service - and supply contracts;
- Produce periodic reports on the market situation and suppliers’ performance;
- Keep an up to date and accurate register of all the Project property; and
- Assist in dealing with claims and litigation to contracts and procurement.
- Make sure that the procurement files receive necessary approvals from AfDB under the thresholds and deadlines agreed in the grant agreement and procurement plan
- Ensure the inclusion in the agenda of the committee stage of the evaluation process of procurement (opening of bids, evaluations and assignments);
- Ensure the confidentiality of reports evaluating bids up to the award of contracts;
- Make sure that the unsuccessful bidders receive the necessary information immediately after the decision to award of contracts;
- Reporting practices contrary to good governance in the process including cases of influence peddling, conflict of interest or insider trading;
- Ensure that the procedures outlined in the agreement with the lessor are respected at all stages of the procurement of goods and services;
- Participate as external expert to the committee of Project Management Team meetings; and
- Carry out any other duties as may be delegated by the Project Coordinator.
5.0 Duration and Timetable for the Assignment
Contract duration will be thirty-six (36) months. The Procurement Expert will be expected to start work in March 2022. The Directorate of FIC in coordination with the Procurement Unit will oversee the implementation of the assignment.
6.0 Deliverables Expected
The Procurement Expert is expected to achieve the following key deliverables at the minimal (list not exhaustive – detailed scope of works and deliverables are contained in the Terms of Reference):
| Type of procurement | Key Deliverable |
|---|---|
| Implement the procurement plan for the Macroeconomic Stability and Financial Integration Project in SADC | Purchase Order, Contracts concluded and Contract submitted to supplier |
| Procure all Consulting Services | Subject to approval of ‘no objection’, contract offered and signed by Consultants. |
| Procurement reports, filing of all procurement documents and supporting documents for all procurements. | Filing completed and signed by relevant signatories |
9.0 Interested Individual consultants may obtain further information at the address below
during office hours 08h00hours 16h30hours Central African Time (CAT), Botswana time.
10.0 Expressions of interest must be delivered to the address below by Monday, 7 March
2022 at 15h00 hours Botswana time and mention: PROCUREMENT EXPERT FOR MACROECONOMIC STABILITY AND FINANCIAL INTEGRATION PROJECT IN SADC PROJECT.
11. Expressions of interest must be submitted electronically via this email:: procexpert@sadc.int by Monday 7th March 2022 at 15:00 hours Botswana local time and mention “PROCUREMENT EXPERT”.
Attn:
The Procuring entity: SADC Secretariat
Contact person: Acting Head of Procurement
Southern African Development Community (SADC) Secretariat
Plot 54385 New CBD
Private Bag 0095
Gaborone, BOTSWANA
Telephone: +267 3951863
Fax: +267 3972848
E-mail: pchifani@sadc.int
