REQUEST FOR QUOTATIONS (RFQ)
Reference Number: SADC/HR&ADMIN/01/2018
Request for Quotations Title: Supply & Delivery of Office Furniture, Docking Stations, Laptops and Accessories and Projectors
Number of Lots: 3
SADC Secretariat is inviting local registered companies to submit quotations for the Supply and Delivery of Office Furniture, Docking Stations, Projectors, Laptops & Accessories as detailed below;
LOT 1: HP Elitebook 820 G4 Laptop 16GB & Accessories
| Item No | Description | Quantity |
|---|---|---|
| 1 | HP Elitebook 820 G4 Laptop 16GB | 70 |
| 2 | Laptop Bag (Backpack) | 70 |
| 3 | 21” HP Monitor | 70 |
| 4 | Ultraslim Docking Station | 70 |
| 5 | External HP Optical Keyboard (wired) | 70 |
| 6 | External HP Optical Mouse (standard desktop size) | 70 |
| 7 | Laptop Security Cable | 70 |
| 8 | Docking Station Security Cable (Capable of locking BOTH laptop and Docking Station) | 70 |
| 9 | External Optical DVD-RW Drive | 70 |
| 10 | Power Cord for each laptop(see sample) | 70 |
Lot 1 Note: provide a separate quote for 80 quantities of each item above.
LOT 2: HP Zbook 17” G5 Laptop 16GB, Accessories and Projectors
| Item No. | Description | Quantity |
|---|---|---|
| 1 | HP Zbook G5 Laptop 16GB | 16 |
| 2 | Laptop Bag (Backpack) | 16 |
| 3 | 21” HP Monitor | 16 |
| 4 | Ultraslim Docking Station | 16 |
| 5 | External HP Optical Keyboard (wired) | 16 |
| 6 | External HP Optical Mouse (standard desktop size) | 16 |
| 7 | Laptop Security Cable | 16 |
| 8 | Docking Station Security Cable (Capable of locking BOTH laptop and Docking Station) | 16 |
| 9 | External Optical DVD-RW Drive | 16 |
| 10 | Power Cord for each laptop(see sample) | 16 |
| 11 | HP Display Port to HDMI 1.4 Adapter | 16 |
| Item No. | Description | Quantity |
|---|---|---|
| 1 | Projectors | 6 |
Note: Provide a separate quote for 16 HP Zbook G4 Laptop (16GB, i7, 512GB) and all accessories above.
LOT 3: Office Furniture (Cabinets, Desks and Chairs)
| Item No. | Description | Quantity |
|---|---|---|
| 1 | Office Cabinets | 6 |
| 2 | Office Desks | 6 |
| 3 | Executive Boardroom Chairs | 16 |
| 4 | Swivel Office Chairs | 200 |
2. Detailed specifications of the required items can be downloaded from the SADC Website https//www.sadc.int/opportunities/procurement
3. Your quotations, one original and four copies in the sealed envelopes clearly marked “SUPPLY & DELIVERY OF OFFICE FURNITURE, DOCKING STATIONS, LAPTOPS AND ACCESSORIES AND PROJECTORS” should be submitted in a sealed envelope, and addressed to:
Head – Procurement unit
SADC Secretariat
Plot 54385 CBD, Gaborone
and be dropped in the Tender Box situated at the reception area of the above address.
4. The deadline for submission of your quotations, to the address indicated in Paragraph 3 is: Friday 26th October 2018; 10:00 Hours local time.
5. Quotations by Fax or E-mail are not acceptable.
6. Your quotation should be submitted as per the following instructions, and in accordance with the Terms and Conditions of the Standard Purchase Order for SADC which is available on request.
- PRICES: The prices should be quoted in the local currency, including all duties attached to the sale of the goods (such as VAT, customs duties, etc.) and transport to the final destination.
- EVALUATION AND AWARD OF PURCHASE ORDER: Quotations determined to be administrative (see Paragraph 2,3,4,5 and 6) and technically compliant to the requirements will be evaluated by comparison of their prices per lot (defined as above). The award will be made to the bidder offering an administratively and technically compliant quotation at the lowest total price for each lot separately.
- You are requested to provide valid and certified copies of Certificate of Incorporation, Trading license, and Tax Clearance Certificates.
- VALIDITY OF THE OFFER: Your quotation should be valid for a period of 90 days from the date of deadline for submission of quotation indicated in Paragraph 4 above.
7. The goods are expected to be delivered at the address indicated below within a maximum period of 30 days from the signature of the Purchase Order. Specific delivery period must be indicated in your quotation.
8. Additional information and clarifications can be requested in writing, no later than 5 working days prior to deadline indicated in the paragraph 4 above, from:
Procuring entity: SADC Secretariat
Contact person: Mr Isaac Moatshe
Telephone: +2673951863
Fax: +2673972848
Copy: clungu@sadc.int;
Sincerely,
___________________________
Isaac Moatshe
For/Head of Procurement
11 October 2018
