SADC SECRETARIAT
REQUEST FOR EXPRESSION OF INTEREST (INDIVIDUAL APPLICANTS SELECTION)
COUNTRY: Botswana
NAME OF PROJECT: SADC REGIONAL CLIMATE RESILIENCE PROJECT (RCRP)
PROCJECT ID: P180171
ASSIGNMENT TITLE: PROJECT COORDINATOR - SADC REGIONAL CLIMATE RESILIENCE PROJECT
REFERENCE NUMBER: SADC/3/5/2/375
DATE OF ISSUE: 5th February 2025
Background
The SADC Secretariat through the SADC DRR Unit is implementing a Regional Climate Resilience Project (RCRP). The Project is the first in a Series of Projects (SOP), and involves Madagascar, Mozambique, South Sudan, Comoros, and two regional organizations: SADC, and the Eastern Nile Technical Regional Office (ENTRO). The overarching development objective of the SOP is to strengthen the resilience to water-related climate impacts in Eastern and Southern African countries.
The SADC Secretariat managed share of the RCRP is being implemented over a period of five years, with an expected closing date of December 29, 2028. It is financed through a grant of US$ 5M and will be implemented through three main components: namely; Risk Management and Climate Financing; Infrastructure Investments and Sustainable Asset Management for Climate Resilience; and Adaptive Climate Services for Resilience Communities. It will be implemented through a Project Implementation Manual and coordinated by Project Implementation Unit (PMU).
The project serves as a first step towards a regional platform to tackle climate adaptation through a common and coordinated approach, including on fund raising and consolidating multilateral and bilateral support - which is critical to ensure alignment, development, and scaled-up financing of critical adaptive interventions.
It will contribute to improved disaster risk management in support of regional resilience and the strengthening of climate change, adaptation and mitigation, under the cross-cutting issues of the SADC Vision 2050, as well as contribute towards the achievement of the aspirations of SADC as spelt out in the Regional Indicative Strategic Development Plan 2020-2030
Through the proceeds of this Project, THE SADC SECRETARIATE INTENDS TO HIRE A SUITABLY QUALIFIED INDIVIDUAL TO COORDINATE THE IMPLEMENTATION OF THE REGIONAL CLIMATE RESILIENCE PROJECT.
The SADC Secretariat therefore invites applications from suitably qualified individuals for THE POSITION OF PROJECT COORDINATOR FOR THE REGIONAL CLIMATE RESILIENCE PROJECT.
Title : CALL FOR APPLICATIONS FOR THE POSITION OF PROJECT COORDINATOR FOR THE SADC REGIONAL RESILIENCE PROJECT (1 Position)
Time Commitment : 100%
Accountable : Head of SADC DRR Unit
Duration of Assignment: 2 years
1.The Objectives of the Assignment
1.1 Overall objective
The overall objective of this assignment is to manage the implementation and coordination of the RCRP. The main responsibility of the Project Coordinator is to ensure the effective management, and implementation of the RCRP project, including administration, financial management, procurement, reporting, monitoring & evaluation, and cross-component learning, in consultation with the SADC DRR Unit, the World Bank and other SADC Secretariat teams to ensure that the project achieves its intended objectives.
1.2 Specific objectives
The specific objectives of the assignment are to:
(i) Ensure the effective management and implementation of the project activities in line with the Project Implementation Manual and the provisions as outlined in the Financing Agreement and the SADC and World Bank manuals, guidelines and operations manuals;
(ii)Prepare progress reports as per the SADC results-based planning and monitoring & evaluation framework and the World Bank Special Conditions;
1.3 Expected results
The Project Coordinator is expected to achieve the following results in the following:
Annual Project Plans and budgets are timeously prepared in consultation with the DRR Unit and the World Bank, and facilitate approval of the same by SADC Management;
monthly, quarterly, semi- annual and annual project reports are timeously prepared and submitted in line with the SADC results-based planning and monitoring & evaluation framework and donor requirements;
project procurement processes are expedited in line with the Annual Procurement Plan and with the SADC Procurement and Grants Guidelines and World Bank procurement procedures;
all project tasks take into consideration cross cutting issues such as gender and youth by drawing up and involvement from various SADC directorates and units;
a high-level of project internal controls including internal and external Project Audits are facilitated;
measures and actions as provided in the Project Engagement Plan, communication and the Environment and Social Commitment Plan (ESCP) plan are undertaken;
active participation in Project Steering Committee meetings and regional events is maintained.
Member States participating in the RCRP are periodically brought together for information sharing and exchange;
project Technical meetings with technical partners and the SADC Project Management Support Unit are organized as may be required;
cross cutting issues notably gender, youth and climate change are taken into account in all project activities;
establish robust project monitoring and evaluation systems and lead the mid-term and external project evaluations;
2. QUALIFICATION AND EXPERIENCE REQUIREMENTS
At least a Master’s Degree in Disaster Risk Management, Natural, Environmental or Social Sciences, with emphasis on development and climate risk management issues from a recognized institution.
This assignment is expected to be carried out by an individual consultant expert. The specific profile is provided below.
2.1 Qualifications and Skills
Professional qualifications in Disaster Risk Management and related disciplines including exposure to emergency management or DRR training
Excellent oral and written communication, analytical, presentation and report writing skills in English Language.
Excellent time management and organizational skills to prioritize workload and deliver needful during the training week.
2.2 General Professional Experience
At least 10 years of work experience in disaster risk management or humanitarian programmes in the SADC region;
At least 5 years in a project leadership, coordination or management role; and
Minimum of 3 years in a line management position or project coordination.
2.3 Specific Professional Experience
Atleast 5 years Knowledge of SADC development, disaster and regional economic and integration issues
Atleast 5years Knowledge of disaster risk management and climate change
Proficient in the use of computers and computer software relevant to the position
2years of Project Management skills and experience
Knowledge of IDA rules and procedures an added advantage
3. Duration of the assignment
The Successful Individual will be engaged for a period 2 years with the possibility of extension subject to funding availability and satisfactory performance in line with the SADC principles of Performance Management, and to its annual performance review and appraisal.
4. Facilities to be provided by the Client
The SADC Secretariat through the Project will provide office space and office equipment to facilitate the Project Coordinator’s work.
5. Location of Employment
The assignment will will be based at the SADC Secretariat in Gaborone, Botswana, and will involve traveling to facilitate project activities.
6. The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” dated September 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
7. A Consultant will be selected in accordance with the Individual Consultant Selection Method set out in the Procurement Regulations.
8. Mode of Application
Interested suitably qualified Individuals meeting the stated requirements should submit their updated detailed curriculum vitae (CVs) and copies of professional certificates to the Secretariat through Friday 21st February 2025 on or before 23:59 hours, Botswana local time, to the link below. No public opening will be held.
SADC Collab link: https://collab.sadc.int/s/nSELiS8do9qyGKo
Kindly note that only highly technically scored bidder will be contacted for negotiations meeting.
9. Additional requests for information and clarifications can be made through the address below:
The Procuring entity: SADC Secretariat
Head of Procurement Unit
Contact person: Ms. Mercy Mikuwa
Telephone: +267 364 1989 / 3951863
Fax: 3972848
E-mail: mmikuwa@sadc.int
Copy to: tchabwera@sadc.int/ ndlamini@sadc.int
